Payroll brings salaries, tax and payslips into one view your team can review and approve, from the first calculation to the released payslip.
| Rohan Mehta | ₹1,76,083 | Calculated |
| Priya Nair | ₹60,700 | Calculated |
| Karthik Subramanian | ₹78,300 | Needs review |
| Vikram Desai | ₹0 | On hold |
When salary rules, tax settings and payslips live in different places, every pay run starts with checking the checks. Payroll keeps them together.
Define components with fixed amounts or formulas, group them into templates, and assign a template to each employee.
Collect investment declarations, track who has submitted, and set how TDS and PF contributions are allocated across the year.
Follow a sample October 2026 pay run through the real Payroll screens. Names and figures are dummy data.
Manage recurring earnings, deductions and statutory elements.
| Component | Category | Recurrence | Base amount or formula | Status | Actions |
|---|---|---|---|---|---|
AR Arrears ARREARS | Earning | Recurring | ₹0 | Active | |
BA Basic & DA BASIC&DA | Earning | Recurring | ₹0.00 | Active | |
IN Income tax INCOME_TAX | Deduction | Recurring | Calculated from tax rates | Active | |
MO Monthly CTC MONTHLY_CTC | Earning | Recurring | FormulaCTC / 12 | Active | |
EM Employer PF EMPLOYER_PF | Employer contribution | Recurring | ₹1,950 | Active | |
VA Variable pay VARIABLE_PAY | Earning | One-time | ₹0 | Active | |
IN Incentives INCENTIVES | Earning | One-time | ₹0 | Active | |
BA Basic BASIC | Earning | Recurring | FormulaMONTHLY_CTC × 0.5 | Active |
Reusable salary structures that you assign to employees by grade or role.
| Template | Components | Employees | Annual CTC range | Status | Actions |
|---|---|---|---|---|---|
Junior developer Grade L1 · Engineering | BasicHRAConveyance+4 | 112 | ₹6,00,000 – ₹10,00,000 | Active | |
Senior developer Grade L3 · Engineering | BasicHRAVariable pay+5 | 164 | ₹18,00,000 – ₹32,00,000 | Active | |
Engineering manager Grade L5 · Engineering | BasicHRAIncentives+5 | 38 | ₹40,00,000 – ₹65,00,000 | Active | |
Operations associate Grade L1 · Operations | BasicHRASpecial allowance+3 | 146 | ₹3,60,000 – ₹6,00,000 | Active | |
Sales executive Grade L2 · Sales | BasicHRAIncentives+4 | 82 | ₹5,40,000 – ₹12,00,000 | Active | |
Intern stipend Grade IN · All teams | Stipend | 0 | ₹1,80,000 – ₹2,40,000 | Draft |
Choose the components and how each one is calculated from monthly CTC.
| Component | Category | Calculation | Monthly amount |
|---|---|---|---|
Basic | Earning | MONTHLY_CTC × 0.5 | ₹1,00,000 |
HRA | Earning | BASIC × 0.4 | ₹40,000 |
Conveyance | Earning | Fixed ₹1,600 | ₹1,600 |
Special allowance | Earning | MONTHLY_CTC − (BASIC + HRA + CONVEYANCE) | ₹58,400 |
Employer PF | Employer | PF rule · ₹3,000 cap | ₹3,000 |
Income tax | Deduction | Calculated from tax rates | ₹23,917 |
Income tax slabs by regime and financial year. Payroll uses these to project TDS each month.
| Annual taxable income | Rate | Share of slab ladder |
|---|---|---|
| Up to ₹4,00,000 | Nil | |
| ₹4,00,001 – ₹8,00,000 | 5% | |
| ₹8,00,001 – ₹12,00,000 | 10% | |
| ₹12,00,001 – ₹16,00,000 | 15% | |
| ₹16,00,001 – ₹20,00,000 | 20% | |
| ₹20,00,001 – ₹24,00,000 | 25% | |
| Above ₹24,00,000 | 30% |
Calculate, review and release the monthly pay run for 542 employees.
| Employee | Gross | Deductions | Net pay | Status |
|---|---|---|---|---|
AR Ananya Rao MER-0001 | ₹4,80,000 | ₹1,09,600 | ₹3,70,400 | Calculated |
RM Rohan Mehta MER-0014 | ₹2,00,000 | ₹23,917 | ₹1,76,083 | Calculated |
PN Priya Nair MER-0027 | ₹68,000 | ₹7,300 | ₹60,700 | Calculated |
KS Karthik Subramanian MER-0033 | ₹92,500 | ₹14,200 | ₹78,300 | Needs review |
SI Sneha Iyer MER-0041 | ₹41,667 | ₹3,980 | ₹37,687 | Calculated |
VD Vikram Desai MER-0052 | ₹1,85,000 | ₹0 | ₹0 | On hold |
MK Meera Kulkarni MER-0068 | ₹38,000 | ₹3,400 | ₹34,600 | Calculated |
543 employees across four departments. 542 are active in the October pay run.
| Employee | Department | Salary template | Tax regime | Monthly CTC | Status | |
|---|---|---|---|---|---|---|
AR Ananya Rao MER-0001 | Finance | Engineering manager | New regime | ₹4,80,000 | Active | |
RM Rohan Mehta MER-0014 | Engineering | Senior developer | New regime | ₹2,00,000 | Active | |
PN Priya Nair MER-0027 | Engineering | Junior developer | New regime | ₹68,000 | Active | |
KS Karthik Subramanian MER-0033 | Sales | Sales executive | Old regime | ₹92,500 | Active | |
SI Sneha Iyer MER-0041 | Operations | Operations associate | New regime | ₹41,667 | Active | |
VD Vikram Desai MER-0052 | Engineering | Senior developer | Old regime | ₹1,85,000 | On hold | |
MK Meera Kulkarni MER-0068 | Operations | Operations associate | New regime | ₹38,000 | Active | |
AP Arjun Pillai MER-0075 | Sales | Sales executive | New regime | ₹76,250 | Inactive |
Upload one-time values such as incentives, arrears and variable pay for October 2026.
| Employee | Component | Override | Result |
|---|---|---|---|
RM Rohan Mehta MER-0014 | Variable pay | ₹40,000 | Valid |
PN Priya Nair MER-0027 | Incentives | ₹12,500 | Valid |
KS Karthik Subramanian MER-0033 | Incentives | ₹55,000 | Valid |
SI Sneha Iyer MER-0041 | Arrears | ₹8,200 | Valid |
ctc-revisions-dec-2026.xlsx · effective 01 Dec 2026. Fix errors, then apply the valid rows.
| Employee | Current CTC | Revised CTC | Change | Result | Note |
|---|---|---|---|---|---|
RM Rohan Mehta MER-0014 | ₹24,00,000 | ₹26,40,000 | +10.0% | Valid | — |
PN Priya Nair MER-0027 | ₹8,16,000 | ₹9,00,000 | +10.3% | Valid | — |
KS Karthik Subramanian MER-0033 | ₹11,10,000 | ₹11,10,000 | 0.0% | Warning | No change in CTC |
SI Sneha Iyer MER-0041 | ₹5,00,000 | ₹5,40,000 | +8.0% | Valid | — |
VD Vikram Desai MER-0052 | ₹22,20,000 | ₹2,40,000 | −89.2% | Error | Revised CTC looks too low |
MK Meera Kulkarni MER-0068 | ₹4,56,000 | ₹4,80,000 | +5.3% | Valid | — |
AP Arjun Pillai MER-9075 | ₹9,15,000 | ₹9,60,000 | +4.9% | Error | Employee ID not found |
Employees whose October pay is withheld. Held amounts are excluded from payslips until released.
| Employee | Department | Hold type | Reason | Since | Placed by | Status | Action |
|---|---|---|---|---|---|---|---|
VD Vikram Desai MER-0052 | Engineering | Full salary | Pending exit clearance | 12 Oct 2026 | Ananya Rao | On hold | Release |
AP Arjun Pillai MER-0075 | Sales | Full salary | Bank details under verification | 20 Oct 2026 | Ananya Rao | On hold | Release |
NB Nikhil Bhatt MER-0102 | Operations | Incentives only | Disputed sales target | 24 Oct 2026 | Rahul Menon | On hold | Release |
Window closes on 15 Nov 2026. 120 employees have not submitted yet.
| Employee | Department | Reminders | Action |
|---|---|---|---|
SI Sneha Iyer MER-0041 | Operations | 3 reminders | Remind |
MK Meera Kulkarni MER-0068 | Operations | 2 reminders | Remind |
AP Arjun Pillai MER-0075 | Sales | 1 reminder | Remind |
NB Nikhil Bhatt MER-0102 | Operations | 3 reminders | Remind |
Review each payslip, then release them to employees by email.
| Employee | Department | Net pay | Status | Released | Action |
|---|---|---|---|---|---|
AR Ananya Rao MER-0001 | Finance | ₹3,70,400 | Released | 29 Oct, 6:12 pm | Preview |
AV Aditya Verma MER-0019 | Engineering | ₹1,29,142 | Released | 29 Oct, 6:12 pm | Preview |
RM Rohan Mehta MER-0014 | Engineering | ₹1,76,083 | Released | 29 Oct, 6:12 pm | Preview |
PN Priya Nair MER-0027 | Engineering | ₹60,700 | Ready to release | — | Preview |
KS Karthik Subramanian MER-0033 | Sales | ₹78,300 | Ready to release | — | Preview |
SI Sneha Iyer MER-0041 | Operations | ₹37,687 | Ready to release | — | Preview |
VD Vikram Desai MER-0052 | Engineering | ₹0 | On hold | — | Preview |
MK Meera Kulkarni MER-0068 | Operations | ₹34,600 | Ready to release | — | Preview |
Delivery status for every payslip email sent from payroll@meridianlabs.in.
| Employee | Email address | Status | Detail | Action |
|---|---|---|---|---|
AR Ananya Rao | ananya.rao@meridianlabs.in | Delivered | 29 Oct, 6:12 pm | |
AV Aditya Verma | aditya.verma@meridianlabs.in | Delivered | 29 Oct, 6:12 pm | |
RM Rohan Mehta | rohan.mehta@meridianlabs.in | Delivered | 29 Oct, 6:12 pm | |
PN Priya Nair | priya.nair@meridianlabs.in | Queued | — | |
KS Karthik Subramanian | karthik.s@meridianlabs.in | Failed | Mailbox full | Resend |
SI Sneha Iyer | sneha.iyer@meridianlabs.in | Delivered | 29 Oct, 6:13 pm | |
MK Meera Kulkarni | meera.k@meridianlabs.in | Failed | Invalid address | Resend |
Define how this earning, deduction or contribution is calculated.
Run a pay calculation for a month or a selected group of employees.
Set up identity, salary template and tax regime in one step.
Employees receive their payslip by email as soon as you confirm.
Illustrative interface with dummy names and figures.
Create components and templates, set tax rates, and bring in employees with a bulk upload or one at a time.
Run the salary processor, check totals, place holds where needed, and fix anything flagged for review.
Release approved payslips by email and read the dispatch report to see what was delivered.
Give each person the access their job needs, and keep a clear reporting hierarchy.
Sets up the organization, users and roles, and oversees every pay run.
SUPER_ADMINPrepares salaries, checks totals and works through the pay run.
FINANCE_EXECUTIVEReviews records and reports without changing the numbers.
AUDITORThe product keeps the evidence tidy. Your team owns every decision and every relationship.
Start here, or bring your own questions to a live walkthrough.
One view of salaries, tax and payslips. People always review the records and make the decision.
You can add employees one at a time or upload an Excel file. Component overrides, CTC revisions and salary holds also have bulk uploads, each with a preview step.
Tax slabs are set up by regime and financial year, employees submit investment declarations, and TDS allocation is configured by period. Ask us in a demo how this fits your organization.
Yes. Place a hold on one employee or upload a list. Held amounts stay out of the payslip until your team releases them.
Approved payslips are released by email. A dispatch report shows which emails were delivered, queued or failed, so you can resend where needed.
Tell us a little about your team and we will arrange a walkthrough.